Job Description

With over 150 years of caring for our community and one another in the Washington, D.C. area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nation’s only teaching hospital located on the campus of a Historically Black College or University (HBCU). It has created a superior learning environment, with groundbreaking research and positive patient outcomes.

 
Howard University Hospital seeks to hire a GME Program Administrator who will embrace our reach and historic tradition of excellence. If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference. 

The GME Program Administrator:

• Under the direction of the Program Director, receives and screens all applicants for postgraduate training, ensures all interviewee applications are complete, schedules interviews for approved applicants, provides administrative support throughout the recruitment process, and maintains files on applicants.

• Ensures medical students and post-graduates possessing visas maintain immigration status throughout the training process.

• Maintains all required paperwork for international medical graduates and post-graduates to ensure ongoing compliance with federal, state, and hospital rules and regulations, inclusive of but not limited to DC Health Professions' post-graduate registration or, if applicable, licensure and acquisition of NPI numbers.

• Maintains residents' financial forms (deferment forms, etc.).

• From    Subject    Received    Size    Categories    
  Nesbitt-Johnson, Michaele    Accepted: NRP Recruitment Update    Tue 7:55 PM    15 KB         Obtains primary source verification of Medical School graduation as per institutional policy.

• Maintains post-graduate statistical database, ERAS (Residency Application Process), and related computer systems.

• Draws up all personnel and budget recommendations for post-graduate trainees in each academic program year.

• In conjunction with the GME Office, Office of Human Resources, and the Office of Compliance, coordinates orientation and re-orientation activities for all new and returning resident physicians.

• Serves as liaison between licensure and medical boards, residency review committees, medical schools, affiliated hospitals, medical students, interns/residents, and other departments within the hospital and university.

• Receives, sorts, and responds to incoming correspondence and other requests for information, ensuring that information is provided in an expedient manner.

• Screens telephone calls; determines those that require immediate attention, and forwards them to the appropriate faculty or staff member. Answers inquiries and provides information on administrative and procedural matters.

• Assists with the preparation of the annual program budget. Monitors program budget and expenditures.

• Prepares purchase requisitions for all books, materials, and audiovisual equipment consistent with program budget allocation.

• Prepares documents for meal stipends, educational leave, travel, and conferences consistent with budget allocation.

• Monitors and approves resident time and attendance within the Kronos system. Maintains a log of leave requests.

• Prepares annual master schedule for post-graduate trainees. Prepares monthly on-call schedules in the residency management software system, and distributes to the Medical Director's Office, department faculty, and support at other hospitals who participate in HUH resident training. Updates on-call schedules in the computer system when applicable.

• Prepares and maintains files of residents who have completed the residency program(s). Ensures that all paperwork for licensing and post-trainee credentialing of residents is completed and signatures are obtained.

• Prepares and maintains statistical data and reports for various accrediting bodies and the GME office, including, but not limited to, evaluations, procedure numbers, and conference attendance.

• Plans and coordinates symposia and seminars for post-graduate trainees, coordinates examination schedules, and safeguards the examination before and after administration.

• Assists Program Director with the review and update of departmental postgraduate policies and procedures, curriculum, and affiliation agreements. Makes suggestions for policy development and creation.

Qualified candidates will possess:

• Bachelor's degree in Business Administration, Health  Services Administration, or three (3) years of substance administrative experience, preferably in an academic environment or accreditation training program.

At Howard University Hospital, our job is to care for you. We do this by offering:

• Work-life balance
• Recognition and rewards for professional expertise
• Competitive, comprehensive benefit plans offered (including health, disability, vacation, sick leave, and 403B retirement plan)  

COVID-19 Vaccination  

Howard University Hospital requires all external applicants to be fully vaccinated for COVID-19 before commencing employment.  External Applicants may be required to furnish proof of vaccination and, if offered, may elect to be vaccinated at a designated Howard University Hospital location. 

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